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Home > Facilities Rental > What Every Renter Needs Know...deposit, alcohol policy and more

What Every Renter Needs Know...deposit, alcohol policy and more

DEPOSITS are required to rent a Fairgrounds Facility and are refundable. Deposits are charged based on the following:
$100 for under 75 people
$250 for 75-199 people
$500 for 200+ people
$750 for any and all events with Alcohol
Deposits are refundable by check mailed the following week. Deposits are subject to cleaning/damage inspection.

ALCOHOL is allowed. For events serving alcohol you must contract with one of the Fairgrounds Preferred Vendors; at this time you can choose between Valley Catering, Mazama Brewing, or Oregon Beverage Services. If you have a commercial vendor you would like to use, let them know they can apply to the Fairgrounds to be added to the list (3 months advance notice please).

SECURITY
For events serving alcohol, the Fairgrounds will contract for Security for the duration of alcohol service time until the rental ends and invoice in addition to the building rental.
For events that are not serving alcohol but ending after 9 PM, the Fairgrounds will contract for Security for the last three hours of the event and invoice in addition to the building rental.

RENTAL SET-UP: We try to be as affordable as possible for our renters which is why we have three options:
  1. Staff delivers requested items and renter sets-up and tearsdown.
  2. Staff delivers requested items and renter sets-up then has staff teardown.
  3. Staff delivers requested items, sets-up and tearsdown.
Options 2 and 3 incur labor charges in addition to rental charges. If you are interested in either of these two options, please let us know.

INSURANCE is required for all events at the Benton County Fairgrounds, you must have insurance. Benton County requires evidence of general liability insurance, including a copy of the endorsement adding Benton County, Benton County Fair Board, its officers and employees as additional insured. The minimum limits of liability shall be:$2,000,000 per occurance for each bodily injury and property damage.

Need event insurance? Here are some options:

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