Where Communities Come Together!
Home > Facilities Rental

Facilities Rental

Auditorium
The Conference Room
Located inside The Auditorium Building
Guerber Hall
The Carriage House
Hull-Oaks Picnic Table
available with Carriage House
Benton Arena
The Floral Courtyard
Floral Courtyard Stage
The Outdoor Arena
Storage Facilities
Available
September - June
Store Sept-June
South Lawn located just east of the Floral Courtyard
Main Stage Lawn (East Lawn)
Oak Grove
of

We strive to offer affordable rentals for our customers and in doing so offer multiple levels of service from do-it yourself to full service event set-up and teardown. Please contact us to discuss your facilities rental needs - 541-766-6088 (Nancy Swain) or 541-766-6521 (Main Line). For a comprehensive look at Facility Rental Policies, please read the Facility Rental Guide PDF found at the bottom of this page.

Rental Set-up: We try to be as affordable as possible for our renters which is why we have three options:
  1. Staff delivers requested items and renter sets-up and tearsdown.
  2. Staff delivers requested items and renter sets-up then has staff teardown.
  3. Staff delivers requested items, sets-up and tearsdown.

Options 2 and 3 incur labor charges at the rate of $65/hour in addition to rental charges. If you are interested in any of these options, please let us know.

No event is considered booked until the deposit is received (unless the deposit is waived) and for events serving alcohol, no event is considered booked until arrangements are made with a Fairgrounds approved Commercial vendor for alcohol service; Valley Catering, Mazama Brewing, Seguridad Bartending or Oregon Beverage Services. They will provide all serviceware, servers and monitors for events serving or selling alcohol. For events scheduled to end past 9 PM where alcohol is served, the Fairgrounds will schedule security through TCB and bill the renter. Security will be onsite one hour prior to the start of alcohol service and TCB will lock up the building at the end of the event.

After calling to discuss your rental needs (if you choose to call) AND/OR once you submit the online Reservation form, your event will be booked and you will receive two copies of the Agreement – one marked ‘Client Copy’ and the other to sign and return. Both have your Invoice as the last page(s). The Agreement will be sent to you by US Mail.

Payment is by cash, check or card. Card payments can be made by phone - 541-766-6521/541-766-6088..

Facilities are available from 8am – 11:59 pm

View our site on the Fairgrounds Map (PDF Below

For a safe, fun event at the Benton County Fairgrounds, read our Events Guidelines (English & Spanish - see PDFs Below).

CONCERTS

All concerts are negotiated with the Fairgrounds Manager; call 541-766-6090 to speak to the Manager.

WEDDINGS

For wedding facilities rental rates, please check the specific building you are interested in by selecting its name from the list at the bottom of this page.


Refundable DEPOSITS - EFFECTIVE DECEMBER 1/2017

Events with alcohol - $750
$100 for under 75 people
$250 for 75-199 people
$500 for 200+ people
Security Deposit and 1/3 of facility rental fee must be paid upon reserving the rental date. Security deposits may be waived at the discretion of the Fair Office.

Alcohol

For events serving alcohhol you must contract with one of the Fairgrounds Preferred Vendors; at this time you can choose between Valley Catering, Seguridad Bartending Services or Oregon Beverage Services. If you have a commercial vendor you would like to use, let them know they can apply to the Fairgrounds to be added to the list (3 months advance notice please).

SECURITY

For events serving alcohol ending after 9 PM, the Fairgrounds will contract for Security for the duration of alcohol service time until the rental ends and invoice in addition to the building rental.
For events that are not serving alcohol but ending after 9 PM, the Fairgrouns will contract for Security for the last three hours of the event and invoice in addition to the building rental.

INSURANCE

For all events at the Benton County Fairgrounds, you must have insurance. Benton County requires evidence of general liability insurance, including a copy of the endorsement adding Benton County, Benton County Fair Board, its officers and employees as additional insured. The minimum limits of liability shall be:$2,000,000 per occurance for each bodily injury and property damage.

Need event insurance? Here are some options:

Events Serving or Selling Alcohol must work with Oregon Beverage Service – contact them at 503-362-3391 or request information for scheduling from their website atwww.oregonbeverage.com


of
Back to
Top
< Back
X